Privacy notice

1. Controller

Name: Ministry for Foreign Affairs

Address: PO Box 415, FI-00023 Government, Finland

Telephone: +358 295 16001


Contact person:

Name: Antti Putkonen

Address: Unit for Consular Assistance, PO Box 415, FI-00023 Government, Finland

Other contact details: kpa-10@formin.fi, +358 295 16001


Contact details of the Data Protection Officer:

Name: Juha-Matti Laasonen

Address: PO Box 455, FI-00023 Government, Finland

Other contact details: tietosuoja@formin.fi, +358 295 16001


2. Purpose of and grounds for processing personal data

Ministry for Foreign Affairs collects personal data, travel information and contact details of Finnish citizens travelling or moving abroad in order to be able to assist them in possible crisis situations. Personal data are processed to enable the provision of the services laid down in the Consular Services Act (Konsulipalvelulaki 498/1999) in crisis situations. The data are handled to implement the statutory responsibilities of the Ministry for Foreign Affairs.


In addition, if the data subject is moving abroad and has given his or her consent, the data can be used for other communications.

3. Content of the register

Personal data, travel information and contact details of persons travelling or moving abroad.

4. Regular sources of data

The register contains information provided by people who have notified authorities about their travel arrangements at matkustusilmoitus.fi. In the event of a crisis, information obtained from concerned family members is also entered in the register.

5. Disclosure of data

Personal data stored in the register may be disclosed to Finnish or foreign authorities in crisis situations if this is necessary to provide the consular assistance laid down in the Consular Services Act. In addition, data may be disclosed based on a statutory request of information by an authority.

6. Transfer of data outside the EU or the EEA

The data are not transferred outside the EU or the EEA.

7. Period of keeping data

Travellers' personal data will be deleted from the register two months after the end of their journey.

8. Principles of data file protection

Data security and the protection of privacy are taken into account systematically whenever the data is used and processed. The Ministry for Foreign Affairs processes all personal data in a secure manner and as required by law.

Those processing personal data are bound by the secrecy obligation and the data in the register are used only by employees who have the right to process the matter in question.

9. Rights of data subjects

Right of access to data

Data subjects have the right to access and check the personal data concerning themselves.
Right to correct inaccurate data

Data subjects have the right to ask that incorrect data on them be corrected. In such a case, the request must specify what information is incorrect, and why and how it should be changed. The Controller must rectify the mistake without undue delay.
Right to withdraw consent

When personal data are processed based on consent, the data subject has the right to withdraw his or her consent at any time. After that, the personal data will not be processed unless there is some other legal basis to do so.
Right to have data deleted

The data subject has the right to have his or her personal data deleted. The right does not apply to the personal data that the Ministry for Foreign Affairs needs in order to perform its statutory responsibilities.
Right to lodge a complaint to the supervisory authority

Data subjects have the right to lodge a complaint to the supervisory authority if their personal data have not been processed appropriately. The Data Protection Ombudsman's contact details can be found at http://www.tietosuoja.fi/en/home